Eagles Quarterback Club
The Eagles Quarterback Club is a pending 501(c)3 organization developed to raise money and finds for the Wellington Eagles Football program. Find out more below…
About the WEQBC
2023-2024 Football Fundraiser
We want to see your Ads!
Place a business ad in our home game program! Parents! You can also place an ad for your player. We finally have seniors this year.
Purchase Your Ad Space Below
Click on image for a printable version
Other payment options are, cash, check or
Venmo: @EaglesQBClub
Support Our Players!
Our players are hungry and they need to eat! Last year The Wellington Eagles Quarterback Club provided food at every away game to each and every player.
The Eagles Quarterback Club is asking for help again this year. We have Team Support Packages starting at $25. These Team Support packages not only include food for the players, but other sweet perks as well.
There are four different levels to choose from from $25 to $225+. Check out the flyer for all of the information and to sign up. We also ask that everyone fill out the player information so we can put it in the program.
Choose Your Level
Click on image for a printable version
Other payment options are, cash, check or Venmo
Venmo: @EaglesQBClub
Become a Corporate Sponsor of the Wellington Eagles!
Click on image for a printable version
Sponsorship Packages
Other payment options are, cash, check or Venmo
Venmo: @EaglesQBClub
Wellington Eagles Quarterback Club Board and Committee Head Positions Board Positions
❖ President
➢ Represents the Club at activities/events
➢ Preside over regularly scheduled meetings
➢ Coordinate Wellington Eagles Quarterback Club, Activities with Wellington Middle High School, Administrative Officials and Football Coaches.
➢ Regular communication with the school administration as necessary to facilitate organization functions.
➢ Create membership donation forms
❖ Vice President
➢ Represents the Club at activities/events
➢ Preside over meetings in the absence of the President.
➢ Be responsible for creating the meeting agenda for the General Board
➢ A secondary contact to the community and others outside the Wellington Eagles Quarterback Club
➢ Liaison for the Committee Chairpersons
❖ Director: Filled by Lori Flitcroft until January 2025
➢ Represents the Club at activities/events
➢ 2 year commitment– for the betterment of the Club it is important to keep this position cohesive and changes on alternate years of the Treasurer
➢ Registered agent of the Wellington Eagles Quarterback Club and file the annual report with the Secretary of State
➢ Oversee financial management of the organization and collaborate with the Treasurer
➢ Provide donation receipts for donors and sponsors as requested.
➢ Follow all 501(c)(3) compliance deadlines along with the Treasurer
➢ Maintain all records of in-kind donations
➢ Ensure bylaws are being followed and review each year for needed changes
❖ Treasurer
➢ Represents the Club at activities/events
➢ 2 year commitment–for the betterment of the Club it is important to keep this position cohesive and changes on alternate years of the Director
➢ Responsible for collection, deposit and distribution of all monies raised through membership donations, sponsorships, fundraisers, donations, etc.
➢ Reconcile bank statements monthly
➢ Provide a printed financial status report monthly to the Executive Board and General Membership.
➢ Financial Status Report incorporated into the minutes of the monthly General Membership meetings
➢ Will maintain a list of membership and levels of donation.
➢ The Treasurer and Director shall work together to build a yearly budget
➢ They will collaborate with a tax consultant to prepare and file all local, state, and federal tax returns
❖ Secretary
➢ Represents the Club at activities/events
➢ Recording and keeping minutes of all Wellington Eagles Quarterback Club meetings
➢ Distributing copies of minutes to the Executive Board and General Membership
➢ Keep records containing the names and contact info of all officers, chairpersons, and members
➢ Designate who will take minutes of any meeting they cannot attend
➢ Monitor the Wellington Eagle Quarterback Club email and route emails where appropriate
➢ Provide ballots if necessary for voting at the January meeting for Officer and Chairpersons positions Chairperson Positions
❖ Marketing
➢ Maintain the website: www.wellingtoneaglesquarterbackclub.org
➢ Organize and/or design posters, fliers, yard signs, programs and other needed items
❖ Communications
➢ Organize and maintain social media accounts such as Facebook, Instagram, etc.
➢ Create and maintain a monthly newsletter to distribute to general membership
❖ Events (Fundraising and Social):
➢ Ideally 2 people to serve as co-chairs
➢ Responsible for creating and maintaining a social events calendar
➢ Organize committees of volunteers to help with events such as barn dance, 5Ks, Meet the Eagles, golf tournaments, Ladies Gridiron night, family BBQ, Chalk Talk, etc.
❖ Merchandise
➢ Responsible for ordering, inventory and selling of Wellington Eagles merchandise
➢ Work with the Director and Treasurer to operate Venmo, Square and the cash box.
❖ Nutrition
➢ Maintain a nutrition calendar and menu for away game snacks and meals for players and managers
➢ Organize snacks and meals via SignUp Genius or other technology
❖ Sponsorship
➢ Create business sponsorship packages and ad packages for the program
➢ Present sponsorship packages to the board for approval prior to the upcoming football season
➢ Reach out to local businesses to request ad placement and sponsorship
❖ Game Day
➢ Organize the activities for home games such as game day honorees, drafting the announcer’s script leading up to game time, VIP seating, VIP tents, tunnels, smoke machines, etc.
➢ Work directly with coaches, school staff, security and SRO for game day mapping, planning and safety
➢ Organize game day volunteers and set up organization of any needed lanyards
➢ Organize the end of season banquet and continue coordinating with coaches and school staff for the event
❖ Scholarship
➢ Create and present to the board programs for senior scholarships, and academic acknowledgement.
❖ Senior Activities
➢ Gather info for all senior players and coordinate senior activities